Each filing period, you’ll complete a small number of tasks in your Client Portal to help us prepare and submit your VAT returns accurately and on time. Not every task will appear every period.
New: Wizard-Based Task Flow
The task experience is now presented as a step-by-step wizard. This means you no longer need to navigate between separate pages to complete uploads. Instead, you’ll move through each stage in a guided flow, making the process simpler and more streamlined.
Task 1: Sales Data
This step is about telling us where and how you’ve made sales.
If you only sell on Amazon and your Amazon API is connected, you usually won’t need to upload anything—just confirm this within the task.
If you sell outside Amazon, or don’t have an API connection, you’ll need to upload your sales data. You can do this in two ways:
- Use the AVASK sales template
Best if you have a high volume of sales or are unsure which country a sale should be declared in. You can also include stock movements (goods moved between countries with no sale). - Upload data manually
Select the country and period and upload your sales invoices directly, following the on-screen steps.
Shopify stores
If you have a Shopify store connected, you may be asked to confirm monthly details, such as:
- Whether your fulfilment country has changed
- Whether you had any B2B sales
If you don’t see this step, it means no Shopify store is connected.
Once all sales for the period are uploaded, continue to the next step in the wizard.
Task 2: Invoices (Input Data – Purchases, Imports, Stock Movements)
This step covers VAT you’ve paid and any qualifying stock movements.
If you had no purchases, imports, or stock movements during the period, simply select “No”.
If you did, upload documents by country and period under the correct category:
Imports
Use this for goods imported into a country from outside that country.
Examples:
- Goods imported into the UK from outside the UK
- Goods imported into the EU from outside the EU
Some countries also include “Postponed Import” options (e.g. UK Postponed VAT Accounting).
Purchases
Use this for goods or services bought within the country.
Examples:
- UK purchases for UK VAT returns
- EU purchases for EU VAT returns
For EU purchases, this can include cross-border EU suppliers. You’ll need the supplier’s VAT number.
Stock Movements
Use this when you move your own goods between EU countries and ownership does not change (e.g. warehouse transfers).
If we file in both the departure and arrival countries, we will reflect the movement correctly, as long as it’s uploaded once the filing period is open.
If you’re unsure where a document belongs, raise a support ticket and we’ll help.
Once everything is uploaded, continue to the next step.
Task 3: Product Management (Previously Cost of Goods)
This step applies if you move goods between countries.
When stock moves between countries, these movements often need to be reported on VAT returns. To do this, we need your cost of the goods.
What to provide:
- Raw manufacturing cost of the product
- Cost before shipping, packaging, or other add-ons
If the system flags missing costs, it means the manufacturing cost hasn’t been uploaded yet. You can add or update costs individually or in bulk.
It’s a good idea to review costs regularly, especially if manufacturing prices change.
Once complete, continue in the wizard.
Task 4: Review FBA Deliveries (if shown)
This step appears if you sell on Amazon and hold stock in EU FBA warehouses.
Amazon reports sometimes show stock arriving that isn’t clearly marked as coming from another Amazon warehouse. You’ll need to confirm whether each inbound movement is:
- A transfer (your own stock moved between warehouses), or
- A purchase (goods bought from another business)
If you don’t see this task, it means there’s nothing to review for this period.
Final Step: Confirm Submission
Once all steps in the wizard are complete:
- Review your draft VAT returns in the “Needs attention” section
- Confirm you agree with the figures
- Submit the returns
- Make payments to the tax authorities if required, using the details shown
Once submitted, your filing period is complete.
Step by Step Video Guide: